Microsoft 365 Copilot now captures in-person conversations directly through the OneNote app on a smartphone or computer: audio recording, photos, and typed notes are combined into a single capture session. At the end, Copilot automatically builds a finished page with a transcript and the key points. A paid Copilot add-on license is required.
OneNote now captures audio, photos, and notes together
The new feature is called “Capture” and lives inside Copilot notebooks in OneNote. Once started, it records a conversation as audio, lets you photograph a whiteboard or document along the way, and collects typed bullet points – all within one running session. On Windows, the feature even detects automatically when a meeting is underway in Zoom, Webex, or Google Meet and offers to transcribe it on its own. When the session ends, you pick a notebook, and Copilot turns everything into a structured page with a transcript, the captured photos, your own notes, and a short summary of the key points. Copilot notebooks already offered a spoken audio overview of existing notes; Capture now delivers the matching raw material straight from the conversation for the first time.
In everyday office work, this saves follow-up time
A practical example: a clerk meets in person with an outside service provider for an hour and a half without bringing a laptop. She starts the capture on her work phone, photographs handwritten notes on the flip chart along the way, and types two bullet points about open questions. After the meeting, she taps “End” – a few minutes later, a finished page with the transcript, the photos, and a summary of the agreements sits in the notebook, ready to forward straight to a colleague. From that page, documents, presentations, or spoken summaries can then be generated on demand, without retyping the notes a second time.
Access requires an extra Copilot license
The capture feature works worldwide and exclusively with a business or school Microsoft 365 account; personal Microsoft accounts are excluded. It is already available on iPhone, iPad, and Windows, while the rollout for Android phones has been underway since late August 2026 and, according to current reports, is expected to continue into September. It requires a Microsoft 365 Copilot add-on license plus an active SharePoint or OneDrive account for storing notebooks. The add-on price, according to trade portals, runs from around 15.60 euros for smaller companies to 28.10 euros for large customers per person per month – Microsoft publishes no official, uniform list for Germany, and the figure is not independently confirmed beyond doubt. Here is how to start it:
- Open the OneNote app on a smartphone, tablet, or Windows computer
- Switch to Copilot notebooks
- Tap “Capture”
- Gather conversation, photos, and notes, then tap “End” to finish
- Choose a notebook to save the finished page
What matters most is whether a company’s IT department enables the feature at all: without an existing Copilot license, capture stays out of reach, and administrators can block access through cloud policy. Anyone recording customer or personnel conversations should inform everyone involved beforehand and check internal data-protection rules – Microsoft states that it requires every participant’s consent before any recording. For video meetings in Microsoft Teams, a similar automation already exists with Recap – what remains open is how quickly in-person meetings without a video call become just as routine.
